Events and engagements
The Proforma document is used so that all invitations are a standardised format and includes information such as the nature of the event, parking arrangements, dress requirement and specific arrival time. You can use the online form, or request a form posted to you
After the Civic Office have received your Proforma invitation and the Lord Mayor, Deputy Lord Mayor or High Bailiff’s availability is ascertained a reply will be sent within 10 working days.
Return to list of questions
Leicester’s Lord Mayor has just one year in office and it runs from May to May. Each year the longest serving City Councillor is offered the role. That Councillor may defer it and if so it is then offered to the next in line and so on. Any member of the public to become a City Councillor may therefore become Lord Mayor if they are re-elected enough times.
Return to list of questions
A letter:
The Right Worshipful the Lord Mayor of Leicester, Councillor (and their name). Then My Lord Mayor
A formal speech:
The Right Worshipful the Lord Mayor of Leicester Councillor (and their name)
The Deputy Lord Mayor and High Bailiff are not entitled to "The Right Worshipful".
Less formal speech:
My Lord Mayor or Lord Mayor
Return to list of questions
It is still Lord Mayor! Think of the office and chain not the person. A Royal Charter grants permission to have a Lord Mayor. The Lord Mayor is the official elected office holder.
Return to list of questions
The Lady Mayoress accompanies and assists the Lord Mayor on occasions. The title has no inclusion in pre-ambles but should be accorded a similar respect to that of the Lord Mayor. The Lady Mayoress has no official title other than Lady Mayoress.
The Lady Mayoress is not a female Lord Mayor.
Return to list of questions
If you want the Lord Mayor to say a few words (make a speech) then the Lord Mayor should speak after the host. This usually makes the Lord Mayor the second speaker. The Lord Mayor should be announced, and a formal occasion should have preambles.
Return to list of questions
Preambles are a way of acknowledging people in order of their roles
The Lord Mayor will always be the first person mentioned in the preamble unless Her Majesty The Queen or the Lord Lieutenant of Leicestershire is present. You do not need to mention the Lady Mayoress in the preamble.
For example an announcement could be made as follows
My Lord Mayor
Your Excellency (the address of an Ambassador)
Member of Parliament
Councillors
Ladies and Gentlemen
Pray silence for (the name of the speaker)
Return to list of questions
Contact the Lord Mayor’s Secretariat it is quite possible that the Lord Mayor’s Civic Attendant can do the announcing for you or can offer other assistance.
Return to list of questions
On arrival the Lord Mayor (wearing the 18 carat gold chain of office on black velvet) will either have experience of your type of event or will or will have read the information you will have supplied to the Secretariat. Either way someone should greet the Lord Mayor on arrival. The event host should always meet with the Lord Mayor. You should allocate someone to accompany the Lord Mayor during the visit if the event host is otherwise engaged.
Return to list of questions
Introduce yourself at the reception desk, and you will be directed to the Lord Mayor's Secretariat office. Alternatively someone will collect you
Return to list of questions
The Lord Mayor will be dressed smartly as a mark of respect for invited guests, therefore it is only fitting that you try to reciprocate, not all gentlemen may have a suit, but a shirt and tie would be most welcome.
Return to list of questions
You will not know unless you ask! The Lord Mayor usually accepts the first invitation for a particular date providing it is appropriate for the Lord Mayor to attend. So yes, but invite the Lord Mayor as soon as possible.
Return to list of questions
On the right of the host unless Her Majesty The Queen or the Lord-Lieutenant are present.
The Lord Mayor (Deputy Lord Mayor or High Bailiff) is regarded as the First Citizen of Leicester and in any formal seating arrangements (dinners etc.) the Lord Mayor should be seated on the immediate right of the host/chairperson. The only exception to this would be if the Lord-Lieutenant of Leicestershire was present in his official capacity as the Sovereign's representative, or a member of the Royal Family. In such a case they would be given precedence over the Lord Mayor.
Return to list of questions
The Lord Mayor's address:
The Right Worshipful the Lord Mayor of Leicester
The Lord Mayor’s Parlour
The Town Hall
Town Hall Square
Leicester
LE1 9BG
The Civic Office's address:
The Civic Support Office
The Town Hall, 2nd Floor
Town Hall Square
Leicester
LE1 9BG
0116 2232000
lord.mayor@leicester.gov.uk
The Lord Mayor's Secretariat will assist you if so required to ensure your function is a success. You are more than welcome to contact the office with any query.
Complete the Civic Pro Forma
If we've not answered your questions here, call us at the Lord Mayor's Secretariat on 0116 2232000 or e-mail: lord.mayor@leicester.gov.uk
Return to list of questions
