Skip to content

Coronavirus hasn't gone away

Get the latest information and advice

Public attendance at council meetings during Covid-19

In line with Covid-19 regulations, and to help ensure people’s safety, we have capacity limits in our buildings and meetings spaces to ensure social distancing can be maintained, this means we may need to limit public access in person to meetings if capacity is reached.

To enable the public to still view meetings whilst there is limited public access, meetings will be live streamed and can be viewed on the Council’s webcast page or by pasting the relevant links identified on agendas into browsers. If you can view online, please consider this option to support Covid-19 measures which will help us to stay safe and well.

Where public speakers are permitted, for example at Licensing Committees or Planning and Development Control Committee alternative arrangements to attending in person are available and Democratic Services Officers can advise on this.

The number of members of the public who can be safely accommodated at each meeting will be dealt with on an individual basis, considering factors such as size of the committee membership and room capacity.

If you wish to attend in person, you are requested to contact the Democratic Services Officers whose details are included on the meeting agenda to discuss arrangements. If you attend the meeting without contacting us in advance, there may not be a place available for you.

When you should not attend a meeting in person

You should not attend a meeting in person if:

  • you have coronavirus symptoms: a high temperature, loss or change to sense of smell or taste, a new continuous cough.
  • if you have tested positive for COVID-19 or are waiting for a test result.
  • if you have been instructed by the NHS to self-isolate.
  • you have recently returned from travel abroad and should be either self-isolating or quarantining.

Keeping meetings, employees and visitors safe

Additional cleaning is in place to keep visitors and our staff safe.

If you attend a meeting in person, please always keep yourself and others safe by following the Government’s hands-face-space guidance.

We would also ask that you follow these safety measures:

  • wearing a face mask or suitable face covering, unless exempt or when speaking;
  • using the hand sanitiser provided upon entrance to and exit from the meeting room;
  • following directional signage on entry and exit from the meeting room and throughout the building and follow any guidance given by council staff

In line with national test and trace requirements upon arrival at City Hall we ask that you report to reception and provide your name, email address and telephone number in advance of the meeting date. Your details will be held on record for 21 days from the date of the meeting and then they will be securely deleted.

Please inform Democratic Services Officers if you have any mobility issues prior to the meeting, to enable suitable arrangements to be put in place.

Getting tested

About 1 in 3 people with coronavirus do not have symptoms but can still infect others. Whilst it isn’t mandatory to have a lateral flow test, we do encourage you to get a test or carry out a test at home, the day before the meeting.

Getting a test is easy, there are several options.

Where can I go for a test?

Find out where our rapid test centres are located

Can I get tests to do at home?

Yes, you can collect tests from any of the city's six rapid test centres (listed above), anytime during opening hours.

You can also collect tests from the following test sites between 2.30pm and 8pm daily: Belgrave Neighbourhood Centre, Highfields Centre, Jubilee Square, Overton Road Ballpark and Victoria Park. You are advised to ring ahead first to avoid a wasted journey.

You can also order tests online or collect from some local pharmacies. Find your nearest collection point. For all home testing you will need to create an NHS account to upload your results.

We hope you will agree that this is an important step in protecting everyone that you are coming into contact with.

For further information please contact the Democratic Services Officer whose details are included on the meeting agenda, or email or call Democratic Support on 0116 4546350.