Skip to content

Public attendance at council meetings during Covid-19

In order to help ensure people’s safety, we have capacity limits in our buildings and meetings spaces to ensure social distancing can be maintained, this means we may need to limit public access in person to meetings if capacity is reached.

The number of members of the public who can be safely accommodated at each meeting will be dealt with on an individual basis, considering factors such as size of the committee membership and room capacity.

Where public speakers are permitted, for example at Scrutiny Commissions or Planning and Development Control Committee there may be alternative arrangements to attending in person and Democratic Services Officers can advise on this.

Some of our meetings are webcast and can be viewed online, please check the agenda to see if a meeting is webcast or visit our webcast page.

If you wish to attend in person, you are requested to contact the Democratic Services Officers whose details are included on the meeting agenda to discuss arrangements. If you attend the meeting without contacting us in advance, there may not be a place available for you.

When you should not attend a meeting in person

You should not attend a meeting in person if:

  • you have coronavirus symptoms: a high temperature, loss or change to sense of smell or taste, a new continuous cough.
  • if you have tested positive for COVID-19 or are waiting for a test result.
  • if you have been instructed by the NHS to self-isolate.

Keeping meetings, employees and visitors safe

Additional cleaning and mechanical ventilation is in place to keep visitors and our staff safe.

If you attend a meeting in person, please always keep yourself and others safe by following the Government’s hands-face-space guidance.

We would also ask that you follow these safety measures:

  • wearing a face mask or suitable face covering, unless exempt or when speaking;
  • using the hand sanitiser provided upon entrance to and exit from the meeting room;
  • following directional signage on entry and exit from the meeting room and throughout the building and follow any guidance given by council staff
  • follow the guidance of the Democratic Support Officer regarding where to sit if meeting capacity is being managed.

Please inform Democratic Services Officers if you have any mobility issues prior to the meeting, to enable suitable arrangements to be put in place.

For further information please contact the Democratic Services Officer whose details are included on the meeting agenda, or email or call Democratic Support on 0116 4546350.