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How we process your application

Information to support you with how we process your school admissions application.

Understanding how we process your application

We treat each of your preferences as if it was a separate application. Each school has a published admissions number (PAN). This is the number of pupils who can be admitted into the usual point of entry for a school.

Places are allocated against the published admission criteria. Applications that are submitted after the deadline of 31 October 2023 are processed after those that applied on time.

If you have applied for a school outside Leicester, we will send details of your application to the local authority in which the school is located. They will then tell us if they can allocate your child a place, but it is us who will write to you on National Offer Day. When we send your application details to any other school or local authority, we do not send them information relating to any of your other preferences including how you have ranked them.

If your child qualifies for a place at more than one of the schools you have asked for, we will look at how you ranked your preferences. We will always offer the highest preference school at which your child has qualified for a place. All lower preferences will then be withdrawn.

You can make a preference for a maximum of four schools. It is important that you use all your preferences and include your catchment area school on your application. If we are unable to offer your child a place at one of your preferred schools, we will offer you a place at the nearest school to your home address that still has places available. This may be a much further away school if you have not listed your catchment area school as all the available places here may have been filled with those applicants who stated it as a preference.

What if I want to change my preferences after submitting my application?

You can make as many changes as you like to your preferences up until the closing date. When applying online please remember you will need to re-submit your application each time you make a change.

For any changes in preference received after the closing date, we will only treat these as an on-time application if this is received before 15 January 2024 and if this is due to an exceptional change of circumstances – for example, a house move.

If you change any of your preferences, or their order, after the closing date, without an exceptional reason, this will not be considered until after 8 April 2024.

Your home address

Your home address must be where you live with your child, unless you can prove that your child lives elsewhere with someone who has legal care and control of your child.  

We expect a child’s home address to be a residential property that is the child’s only or main residence, not an address at which your child may sometimes stay or sleep due to your domestic arrangements. The property must be owned / leased or rented by the child’s parent/ carer or person with legal care and control of the child.

Additionally, a child’s home address is where he or she spends most of the school week unless this is accommodation at a boarding school. We would not normally accept an address in the following circumstances:

  • You keep a home elsewhere or you have two homes

We will check which is your main home and will refuse to accept an address that might be considered to be only a temporary address for the purpose of obtaining a place at a popular school;

  • The original home is still owned, the new address is a rented property within the area of a popular school and where the distance between the original home and chosen school is easily commutable;
  • Only part of the family moves unless this was due to a divorce or permanent separation arrangement, we will need legal evidence of this;
  • A child moves to a home other than with their parent or carer, unless it was due to a formal fostering or care arrangement through social services

We will require you to submit official letters from the professionals involved confirming this and these must be submitted at the time of application.

We will check the home address given by you against our records and those held by other organisations as described earlier. If we discover that a school place was offered on the basis of false or misleading information provided by you, for example - false information given by you regarding a home address to get a place at a particular school, the offer of a place will be withdrawn. If you have any concerns or suspicions about fraudulent addresses, please contact the School Admissions Team.

Any information you give us will be treated in strict confidence. Please tell the School Admissions Team immediately about any change of address If you do not do this, your application will become invalid and this may lead to any offer of a school place being withdrawn.

If we have any doubts regarding whether your child is resident within the catchment area of a school(s) we will refer your application to our Corporate Investigations Team for further detailed checks of the type described earlier to be carried out.

Please note that we have the right to withdraw any offer of a school place up to one term after admission if it is shown that it was obtained based on a fraudulent or misleading application.

Split residence

Where a child lives with parents that have shared responsibility for the child, the “residence” shall be considered as the home which the child resides for the majority of the school week.

Where the child is split equally throughout the school week then the “residence” shall be defined as the home which the child is registered with their GP, or alternatively where child benefits are paid.

We can only accept one application per child and parents are expected to agree school preferences before applying. The admissions team cannot become involved in any disputes or differences over the application.

House moves during the application process

The address given on the application must be the address you are living at on the closing date.

If you are planning on moving after the closing date, but before offer day, you will still need to apply on time, using your current address. You will then need to send us proof of the house move which you can send by email or by post.  

When providing proof of the house move, the evidence required is; either

  • Official confirmation that the house purchase is legally binding (i e contracts have already been exchanged and completed); or
  • A formal rental agreement which shows that the property to be rented is suitable for the family’s needs.

For us to use your new address for the first round of allocations, you must provide proof of the house move by no later than 15 January 2024.

For any house move where the evidence is received after this date, we will process your application against your current address, and will consider your new address after the main round of allocations, from 18 March 2024.

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