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Organisations we share data with

We have a list of the information sharing agreements we currently have in place with our outside partner organisations.

Further information

Organisations we share data with

We are allowed to share data with many partners who help us to deliver services to you. You can see the organisations we share data with here:

We update this register annually. By law we may also have to pass your data to law enforcement organisations e.g. The Police, the Immigration Service or Her Majesty’s Revenue and Customs.

We also have to send data and statistical collections to some Government departments by law. You can see those here:

Transferring data abroad

Your data may be transferred outside of the UK, for example, if we use a cloud service that has host servers located in another country. If your data is transferred outside of the European Union, it is done so under contract, which states how those companies must keep your data safe.

Public health

Our public health team has to improve the health of everyone in Leicester.

To help us do this, we use data from many organisations including the Office for National Statistics, NHS Digital, Clinical Commissioning Groups and hospitals to understand more about the nature and causes of disease and ill health in Leicester. You can read more about it in our public health notice on the following link:

We may also share personal data without consent to prevent the spread of infectious diseases, in the vital interests of any individuals or when it is in the public interest.

National Fraud Initiative (NFI)

We take part in the Cabinet Office's National Fraud Initiative: a data matching exercise to assist in the prevention and detection of fraud. We must provide certain data to the Minister for the Cabinet Office. The law that says we must do this is Part 6 of the Local Audit and Accountability Act 2014.

You can view further information on the link below:

Social care

We are working more closely in partnership with health (doctors, hospitals etc.) as health and social care services become more joined up. The government says that we must share your NHS number with each other. When we work with our health partners on things such as the Better Care Together Programme, we will try, wherever possible, to do so with your consent. Social Workers will share data with health professionals as part of your care team for your direct care. Sometimes we may need to share without telling you for legal reasons, or when it is in your vital interest. We also have to comply with the NHS Information Governance Toolkit which sets strict standards as to how we use your data.

Child protection

The council has also signed up to the national information sharing protocol for the use of Child Protection Information Sharing (CP-IS) with the NHS. We are told when a child or unborn baby with a child protection plan (CPP) or looked after child status (LAC) is treated anywhere such as a hospital or NHS walk-in centre.

New technologies

We may introduce new technologies that use personal data e.g. biometric scanners, body worn video cameras etc. A Data Protection Impact Assessment will be carried out to make sure we think about how we can keep any new data we collect, safe.

Website and social media

We will use the Internet to communicate with the public and promote public participation. Through our social media accounts and website, we will post photos, videos, and sound recordings of our work and events, which may sometimes include personal data. Although we often try to seek consent, this may not always be possible when capturing large crowds or public street scenes. If you are ever unhappy about being included in any of these publications, please contact us.

Registration and authentication

We may require you to register and be authenticated with us in order for you to access services e.g. My Account. Our privacy notice sets out our commitment to you when you access our services via the internet.

E-newsletters and texts alerts

Data you give us will not be used for sending you marketing e-newsletters or other electronic promotions e.g. text alerts, unless you have opted in to get them. We may send you service announcements in this way though. We will not send you any other information unless you have specifically opted to receive it.

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